Thank You Notes: Samples and Tips
Thank You Note Styles
Thank You Notes
The handwritten thank you note is a lovely, gracious token that is so appreciated, but writing them can be a difficult task. What do you say? How will you write 250 wedding thank you notes? What if you don’t like the gift? How do you write a note thanking for cash gifts? Do not fear—with a good strategy and some helpful tips, you will be able to write appropriate notes with ease.
In today’s fast-paced world, people have become more relaxed and casual about thank you notes. You may receive a phone call, email or even a text thanking you for lunch, for listening, or for just being a friend. But there are times when you need to send the hand-written note. When you receive a wedding or baby gift, there really is no excuse for not sending a formal thank you note. The general no-fail rule is that all gifts deserve a note.
Guests and Gifts Organizer
Wedding Guests and Gifts Record
Include the following information on your Guests and Gifts cards to keep track of who is coming to the wedding and what gift they gave.
- guest name
- mailing address
- whether or not guest will be attending wedding
- gift description
- date thank you note sent
Wedding Thank You Notes
While traditionally, the bride wrote the thank you notes for wedding gifts, it is common today to see notes written by the groom as well. If you have received a large amount of gifts, it may be a good idea to split the job between bride and groom. One of the best ways to keep track of gifts received is to use an index card system. If you cannot find a Wedding Guests and Gifts organizer, you can use a small recipe box with index cards. To the right is the information that should be included on each card.
Wedding thank you notes should be written on a folded note. Many couples have their name or wedding monogram printed or engraved on the front of the note. You begin your message on the inside bottom of the note, under the crease line. Your note should be signed by the one wrote the note, as opposed to “Mary and Steve.” This is not like a group birthday card that everyone signs.
Thank You Notes for Wedding and Baby Showers
- Assign a friend or relative to record who gave which gift and to gather mailing addresses if necessary.
- Notes should be written by the bride or mom-to-be, unless the occasion was a couples' shower, in which case, the groom or father-to-be can help out.
- Often, especially with larger baby gifts, several people go in together for one gift. Be sure to thank each person separately.
- For formal notes, use a black or blue ink pen. Avoid ball point pens.
Thank You Notes for Birthdays and Other Occasions
Sending a thank you note for every gift received is always the best way to go, though some people forgo the formality if they are able to issue the thank you in person. Whether it is a birthday or holiday gift, a quick note will be appreciated, especially if the gift was not delivered in person. The gift-giver will want to make sure you received the gift and will be thrilled that you like it. Folded notes are good for the casual thank you, but a postcard style card works well, too.
Another time when a written note would be appropriate is when someone brings you a meal. Whether you are a new mom, have been ill, or have experienced a death in the family, it is advisable to send a written expression of gratitude to the person who was so thoughtful as to provide your family a meal. If the meal was delivered in a container that needs to be returned to the owner, wash the dish and return it with the note attached.
Wording for Thank You Notes
If the wording for a note does not come naturally, you may want to follow a template. This does not mean that you should send a form letter. The worst notes I have received said something like “Thank you for the lovely gift. We will enjoy using it.” That same message was duplicated for every guest, and every guest knew it. Instead, a personal and sincere message should be your goal. Each note should include at least a:
- greeting sentence
- sentence thanking for the specific gift
- sentence about how the gift will be or was used
You do not need to use a thesaurus to come up with fancy words for your note. It is much better to be yourself and write from the heart. There are times when you may have to be creative, though. If you receive a gift you don't like, you still can be gracious. It is the thought that counts, remember? You may also be stumped on what to say for a cash gift. Avoid listing the exact dollar amount, but you can certainly tell how the money might be used. There are samples below for these types of situations and more.