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Tips for Writing the Perfect Thank-You Note for a Gift

Abby Slutsky is usually the thank you-note writer in her family. However, sometimes she oversees the notes of thanks that others write.

The right words in a thank-you note will let the gift-giver know how much you appreciate your gift.

The right words in a thank-you note will let the gift-giver know how much you appreciate your gift.

If you recently received a present for your birthday, a holiday, or another special occasion, writing a thank-you note is the best way to show your appreciation. In today’s environment, you may be tempted to text the gift-giver or make a quick phone call instead, but I think a mailed thank-you note makes a better impression.

There is something special about a thank-you note that makes it stand out in the sea of bills and junk mail most people get in their mailbox. In most cases, you will be writing a thank-you note to a gift-giver that you know well. However, there may be situations (like a wedding or large party) where you receive gifts from people you do not know as well. Below are tips for each of these scenarios. Let's start with thanking a gift-giver you know well.

Thank-You Note Tips for a Gift-Giver You Know

When you know the person who gave you the gift, it is easy to make your note personal. In addition, your relationship with the gift-giver may have helped them choose a gift that you genuinely love. Here are some tips.

  • Mention the specific gift they gave you. Then you can indicate that you are looking forward to using it. State how or when you are going to use it.
  • Mention the occasion. By identifying the occasion, you can thank the gift-giver for acknowledging its importance.
  • Thank them for their thoughtful choice. If the gift pertains to a pastime you enjoy, make sure to mention how much you appreciate the gift-giver taking the time to purchase a gift that you can use when you participate in that hobby. If the gift-giver also engages in the hobby, be sure to mention that you look forward to using it with them.
  • Make it personal. One of the best thank-you notes I received went beyond thanking me for the gift. It mentions how I have always been an important part of the friend’s life and how giving the gift was just one more way that I kept our friendship special. If your relationship with the gift-giver goes back a long time, this is a terrific way to make your thank-you note very meaningful.

Thank-You Note Tips for a Gift-Giver You Do Not Know Well

Writing a thank-you note to someone you barely know can be a little more difficult than penning one to someone who you know well. Nevertheless, mentioning the specific gift and how much you appreciate it is just as important as when writing a thank-you note to someone you don't know so well. Often, when writing a thank-you note to someone you do not know well, you may be thanking them for a monetary gift for a significant occasion.

  • State your intentions. When you thank them for the generous gift, indicate what you expect to do with it. They are likely to enjoy knowing how you spend their gift, and it will make them feel like they gave you a physical gift instead of cash. If it happens to be an actual item, indicate that you like it. If the gift-giver purchased it by looking at a gift registry, mention how thoughtful it was to choose an item you selected.
  • Mention that you enjoyed meeting them. If you met them at the occasion, state that you enjoyed meeting them and hope to have other occasions to do so. If they had to travel to come to the party or event, thank them for taking the time. (In many instances, out-of-town guests must drive long distances or stay in a hotel overnight.) If they sent you a gift, but they were unable to attend, indicate your regrets that they did not come. State that you hope to meet them in the future.
  • Get help from a friend. Ask someone who knows the gift-giver to tell you something about them so you can include that in your note. (For example, it was so nice of you to get a babysitter so that you could come to our wedding. Your thoughtfulness really helped make our wedding special.)
Carefully put the note in an envelope, use a pen with sufficient ink that writes fluidly, and position your stamp properly.

Carefully put the note in an envelope, use a pen with sufficient ink that writes fluidly, and position your stamp properly.

Additional Ideas for an Outstanding Thank-You Note

Here are a few more tips and ideas that should be helpful regardless of whether you're thanking a close friend, a new acquaintance, or anybody at all.

Keep Notes That You Like

Out of the thank-you notes I receive every year, I usually have one or two that make the cut as keepers. These are the notes that express the recipient’s gratitude in a manner that goes beyond the standard note of thanks. When I need to write an outstanding note, I look at these for inspiration.

Look at Sample Wording Online

Although not everyone has the gift of brainstorming the perfect words of thanks, there are many online suggestions that can help you find the right words. A little tweaking and modifying can easily turn those ideas into your own handwritten note. Changing words around or tailoring them to a specific gift or person is much easier than creating your thank-you note from square one.

Pay Attention to Appearance Details

As a final thought, do not forget that your thank-you note is meant to leave the gift-giver with a positive impression of your appreciation. Use the same ink throughout the note, write it promptly, spell their name correctly, and affix the stamp to the envelope in the proper direction. Your heartfelt thanks combined with your care with the note’s appearance will make the gift-giver happy that they thought of you.

© 2021 Abby Slutsky

Comments

Abby Slutsky (author) from America on January 08, 2021:

Thanks so much for reading and commenting.

Sp Greaney from Ireland on January 08, 2021:

Sometimes writing thank you notes for certain people can be tough. This is a good guide on how to write a properly worded one.

Abby Slutsky (author) from America on January 05, 2021:

Thanks for reading. I appreciate your kind comments.

Abby Slutsky (author) from America on January 05, 2021:

Thanks so much for your kind comments and for reading.

Peggy Woods from Houston, Texas on January 05, 2021:

Your ideas of what to write on thank you notes are excellent. We get so few letters or notes these days in the mail compared to the past, so they make even more of an impact.

Ankita B on January 05, 2021:

Great article. Your suggestions are really helpful.

Abby Slutsky (author) from America on January 05, 2021:

Thanks so much for reading. I appreciate your time and comments.

Abby Slutsky (author) from America on January 05, 2021:

Thanks so much for reading. I aprreciate your time and comments.

Osman Ghazi on January 05, 2021:

Impressive

Umesh Chandra Bhatt from Kharghar, Navi Mumbai, India on January 05, 2021:

Good points.

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