How to Plan a Zumba Fundraiser - Holidappy - Celebrations
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How to Plan a Zumba Fundraiser

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Kathy is a freelance writer who loves volunteering in her free time. She has over 15 years of fundraising experience with local charities.

Zumba fundraisers are a fun and unique way to raise funds for your organization.

Zumba fundraisers are a fun and unique way to raise funds for your organization.

Looking for a Fun and Unique Fundraising Idea?

Zumba is a fun and exciting Latin-inspired fitness dance movement, and Zumba fundraising events are winning rave reviews from participants and the supported organizations alike.

Whether you're a Zumba instructor looking for ways to give back to a cause that's important to you, or a non-profit group or team looking for new fundraising ideas, planning a Zumba fundraiser may be the perfect solution.

Compared to other fundraising events, these fundraisers can be quite easy and fun to organize.

What Is a Zumba Fundraiser?

The basic premise of a Zumba fundraiser is a group class, or party as it is sometimes called, with money raised going to support a particular cause, charity or organization. Participants pay money to participate in the event, which can last for an hour, or longer in the case of a Zumbathon.

Zumba Fitness's official cause is breast cancer, with thousands of Party-in-Pink fundraising events held to-date by various instructors and clubs to support the Susan G. Komen For the Cure. However, it is possible to hold a Zumba fundraiser to support virtually any charity, group or cause.

Benefits of a Zumba Fundraiser

There are many reasons to hold this kind of fundraising event, including:

  • it's a unique and fun fundraising idea
  • helps people get active while having fun and supporting a good cause
  • relatively easy fundraising event to run
  • low overhead for a fundraising event
  • great way to introduce people to Zumba fitness
  • can help improve participants' self-confidence and motivation to exercise
  • no previous Zumba or dance experience is necessary to participate
  • easily adapted to a variety of age groups and fitness levels
  • suitable for both large and small groups
  • everyone will have fun!

What Do You Need for a Zumba Fundraiser?

The basic things you need to have to hold a Zumba fundraising event are:

  • A venue: Try to arrange one at a location that is either free or negotiate a discount to help ensure your fundraiser is as profitable as possible. Potential locations include: school gymnasiums, community centres, fitness clubs, or dance studios.
  • Instructor(s): It's preferable to have a certified Zumba instructor or group of instructors to lead the class. Having a few instructors can make the event more interesting, and is highly recommended for large groups so that everyone will be able to see an instructor to follow the movements.
  • Participants: Attendees can be either members of the organization or club that is trying to raise money, students from school, friends and family of the organizers, or the general public. Depending on your fundraising goal you will need to ensure you have the ability to spread the word to reach your target audience.
A raffle table can bring in extra money for your fundraiser, and add extra excitement to the event.

A raffle table can bring in extra money for your fundraiser, and add extra excitement to the event.

Ways to Increase the Amount of Money Raised

To help bring in additional money at your Zumba fundraiser, you may want to consider adding some of the following fundraising ideas to your event:

  • A silent auction
  • Raffles
  • 50/50 draw
  • Sell Zumba merchandise like rubber bracelets or t-shirts
  • Sell branded items from the organization or school such as pins, t-shirts, or water bottles
  • Sell snacks
  • Have a donation jar at the registration table
A silent auction can help your fundraiser raise more money.

A silent auction can help your fundraiser raise more money.

Tips for Planning a Successful Zumba Fundraiser

  • Plan ahead as far in advance as possible (at least a couple of months) to allow lots of time to promote the event and obtain any necessary donations of prizes or supplies
  • Make a list of all of the various tasks and delegate different responsiblities to individuals or groups
  • Be sure to remind people that they don't need to have any previous Zumba experience to have fun at the event
  • If children will be attending the event, ensure the instructors know to play music that is appropriate for young ears
  • If there will be a silent auction, 50/50, raffle tickets or merchandise sold at the event, make sure to advertise this so interested people know to bring extra money
  • Try to supply water for participants that don't bring their own.

Delegating Duties for Your Fundraising Event

ItemResponsibilities

Venue

Scout out possible locations, ensure sufficient space, negotiate rental rate within budget or donation of space

Instructor(s)

Finding instructors to lead class at rates within budget or who will donate time

Music / Sound System

Arranging sound system and music play list (some instructors or clubs will provide this)

Marketing / promotion

Promoting event to target market, via social media, local media, flyers, email or other agreed upon methods

Registration / Ticket Sales

Handling pre-registration and ticket sales prior to event

Refreshments

Arranging drinks and/or snacks for event

Raffles or Silent Auction

Arranging for donation of raffle prizes or silent auction items; organizing silent auction bid sheets; purchasing or printing raffle tickets

Event Day volunteers

Handling registration / check-in; setting up silent auction; selling raffle tickets; assisting with refreshments

Other possible items

Making up gift bags for participants; selling merchandise at event; photography

I hope these tips help give you ideas for planning your own Zumba fundraisers. They are a fun way to raise funds, both for the organizers and the participants. By being organized, delegating tasks to volunteers and keeping fun as your primary goal, you can raise funds for your cause and provide a fun and memorable event.

Want to learn more about Zumba or practice some moves before an upcoming fundraiser? Read my article How to Learn Zumba at Home.

© 2013 Kathy Sima

Comments

Roberta on March 05, 2016:

Great ideas! I am going to share this on Pinterest

Kathy Sima (author) from Ontario, Canada on February 01, 2013:

Thank you! The Zumba fundraisers I've attended have been so much fun, and there's always great feedback from the attendees. It's definitely something a little different, which is great for organizations or schools that are getting tired of doing the same fundraising activities every year.

Claudia Mitchell on January 31, 2013:

This is a terrific idea. I will be passing this on to our PTA chairperson as they are always looking for different fundraising ideas. Thanks!

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